What is a purchase order?
A purchase order is a document a buyer sends a supplier to formally order goods or services at an agreed price. It carries a PO number the supplier quotes back on their invoice, which is how finance teams match what was ordered against what was billed.
How this works in your browser
Built on the shared document engine configured with purchase-order wording, a PO number and a required-delivery date. The parties are reversed relative to an invoice, since here you are the buyer, which is handled by the engine's configurable block labels rather than a separate implementation. Totals compute live, output goes through the browser print pipeline, and drafts are stored locally so a part-finished order survives closing the tab.
Who uses Purchase Order Generator
Ordering stock
Commit to a supplier order in writing with prices agreed up front.
Three-way matching
Give your bookkeeping a PO to check the delivery note and invoice against.
Approval workflows
Produce a document a manager can sign off before money is committed.
Disputed deliveries
Have a written record of exactly what was ordered at what price.
Frequently asked questions
What is a purchase order for?
It is your written commitment to buy specified goods at specified prices. Its real value shows up later: when the delivery is short or the supplier's invoice does not match, the PO is the document everyone refers back to. Without one, a disputed order comes down to whose memory is better.
How should I number purchase orders?
Sequentially with no gaps, the same discipline as invoices. A missing number looks like a deleted order to anyone auditing, and sequence is what lets you match PO to delivery note to supplier invoice, which is the three-way match most bookkeeping depends on.
What is the difference between a PO and an invoice?
A PO goes from buyer to supplier saying what you want to buy; an invoice comes back from the supplier requesting payment for it. The PO comes first and is issued by you; the invoice comes last and is issued by them.
Should I include delivery terms?
Yes. State the delivery address, the required date and who pays shipping. Those three are the most common source of disagreement after price, and they are cheap to write down in advance.
Is my supplier data uploaded?
No. The order is built in your browser and the draft stays on your device.