Free tool · Expense
Expense Report Generator
Build an itemised expense report with dates, categories and totals, ready to submit.
Log each expense with its date, category, description and amount, and produce a clean itemised report totalling the claim. Add your details and the period covered, then print or save as PDF for submission. Your draft is kept in your browser and can be exported as a file, so a long claim does not have to be finished in one sitting.
- Files never leave your device
- Runs entirely in your browser
- Free, no account needed
How to use Expense Report Generator
Three steps, and nothing to install.
Set the period and your details
State who is claiming and the dates the report covers.
Add each expense
Enter the date, category, business purpose and amount for every line.
Check the total and submit
Print or save as PDF, and keep the receipts with it.
More free tools
Free, private, and no sign-up on any of them.
What is an expense report?
An expense report lists business costs an employee paid personally and is claiming back, with the date, category, amount and purpose of each. Slaytic totals the claim and formats it for approval in your browser, so salary and spending details stay on your device.
How this works in your browser
Runs on the shared document engine with an expense-shaped line item: date and category columns replace quantity and rate, and the amount is entered directly rather than computed. Totals sum the claim as you type, and the finished report is produced through the browser's print pipeline so the PDF keeps selectable text. Everything stays on your device, which matters because an expense report is a detailed record of where you were and when.
Who uses Expense Report Generator
Employee expense claims
Submit a clear itemised claim to your employer.
Contractor reimbursables
Bill a client for costs incurred on their behalf.
Business travel
Record a trip in one report with mileage, meals and accommodation itemised.
Tax record-keeping
Summarise deductible costs for your accountant.
Frequently asked questions
What it can and cannot do, and what happens to your files.
What should an expense claim include?
The date, the category, a description of the business purpose, the amount, and the currency if you travelled. The business purpose is the field most often left thin and the one most likely to get a claim queried: 'client lunch' is weaker than 'lunch with Acme during contract review'.
Do I still need receipts?
Yes. This produces the summary, not the evidence. Most employers and tax authorities require the underlying receipts for anything above a small threshold, so keep them attached or filed alongside. A report without receipts is a claim, not a record.
How should I handle mileage?
As its own line with the distance and the rate per mile or kilometre, rather than folding it into a general travel line. Rates are usually set by your employer or the tax authority and change periodically, so state the rate you used on the report.
What about foreign currency?
Record what you actually paid in your home currency, taken from the card statement rather than a rate you looked up later, and note the original amount in the description. Statement figures include the conversion and any fee, which is what you were genuinely out of pocket.
Is my claim data uploaded?
No. The report is assembled in your browser and stored only on your device.
Build an expense report - free, no sign-up.
Files never leave your device. No upload, no account, and free for unlimited use.